Document Inbox: forward a receipt, get a bill draft.

Per-company forwarding email. Drop a PDF or image invoice into a thread, send it to your Quoining address, and it lands in your queue - one click extracts vendor, amounts, and line items into a bill draft with the attached source document.

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How it works

Forward an email. Get a bill draft.

Each company gets a unique forwarding email. Send any vendor invoice (PDF or image attachment) and the document lands in your inbox queue; click Create Bill and AI extracts the vendor, invoice number, line items, amounts, and due date to pre-fill the draft with the source document attached. You review, GL-code, and post.

Per-company forwarding email.
PDF and image invoice extraction.
Vendor, invoice number, line items, amounts, due date.
Source document attached to the bill record.
Searchable inbox with status tracking.

Direct upload

Drag and drop, too.

Upload an invoice or receipt directly from the dashboard if you don't want to email it. Same extraction, same bill-draft output. Attach documents to journal entries, bills, invoices, and other records to keep the audit trail tied to source.

Drag-and-drop upload from the dashboard.
Attach to JEs, bills, invoices.
Searchable across the audit trail.

Limits

Plan caps.

Monthly inbox email volume can be capped per company to keep AI extraction costs predictable. BYOK keys (Anthropic, OpenAI, or Gemini) bypass the Quoining-side AI request and dollar caps that gate extraction throughput.

Why Quoining

From inbox to posted entry without re-keying.

The default workflow at most companies is an email folder, manual data entry, and a filing problem. The Document Inbox ingests bills and receipts, extracts the data with AI, links the source document to the resulting record, and routes it through approvals.

Forward documents by email or upload; extraction drafts the bill for review.
Source documents stay attached to the posted record for audit.
Duplicates are flagged before they become duplicate payments.

Want a closer look?

See document inbox in a guided demo.

Walk through the workflow with our team. We'll show how it fits your books and answer questions on plan fit, migration, and rollout.

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Questions

About document inbox.

Where do I get my forwarding email address?

Each company is assigned a unique inbox email when you provision the workspace. The address is in Settings → Document Inbox. Forward vendor invoices to that address and they land in your inbox queue.

How accurate is the extraction?

AI extraction handles the common invoice layouts well: vendor, line items, amounts, due date. Every extracted draft is reviewed before posting, and you can correct any field before saving the bill.

Can I forward receipts from my phone?

Yes. Any email client (mobile or desktop) can forward to the inbox address. Photos of receipts work too.

Other capabilities to look at.

Back to Product →

AI Accountant

Ask in plain English, get answers grounded in posted GL. Drafts JEs, bills, invoices, IC entries, and setup changes. Human approval and full audit attribution on every action.

Accounts payable

Bills, approvals, AP aging, prepaid amortization, multi-bill payment allocation, 1099 reporting, and W-9 collection via tokenized vendor links.

Automation

SmartGL automation

Automation woven into the ledger. SmartGL drafts the work; a human with the right permission reviews and posts. Nothing is silently auto-posted.

Ready to put document inbox to work?

Start a free account in minutes, see the plan that fits, or book a guided demo with our team.

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